When a colleague can not do their tasks due to out of office reasons, you can be assigned to work as a substitute performer. This can be great when you don't want the processes to stop and wait for the original performer to return.
When a colleague enables the Out of office function and add you as a substitute performer you get an email stating the from and to date, a message and the name of the regarded application(s).
How to work as a substitute performer
To access the original performers tasks you go to your lists.
Under your own tasks and lists shared to you there is a new section visible [Original performers] list. There you can access all tasks connected to application(s) the original performer assigned to you.
Note: A substitute user will only receive the out of office user’s email notifications if the out of office user was directly assigned to the task, not assigned via a group.
Note: A substitute user will NOT get notification mail that was meant for the out of office user if the target of the mail was based on a form value. For example: "Mail the person in field Form.Field1". In cases like this where the email recipient is linked through a value list, then the email will only be sent to the out of office user and not the substitute.
What happens when the original performer returns
When the original performer returns, at the specified end time or when the out of office is terminated prior to the end date the substitute performer gets an email with the information that the original performer has returned.
This also makes the additional list to disappear and the substitute performer will no longer have the ability to access the original performers tasks.