When a user is assigned a task in Barium Live the system can automatically send out a notification via mail to the user. 


  To activate notification in a user task, simply right click on the task and turn on notifications under "user task"




The standard message that will be sent to the user will look like this 


Subject:
You’ve got a new task regarding Anders in your inbox on Barium Live

Hello
You’ve got a new task regarding "InstanceName" in your inbox on Barium Live.
Task: Do something in Application.
Follow this link to show the task.
This is an automatic notification message, you cannot reply to it.



Configure your own notifications


You can also configure your own message by clicking the pen symbol.



  


 If you want to create more advance notification messages,you can look at the example below.

 You can use HTML code to create better looking notifications and add process information with dollar signs ($).


Note: Before you start writing HTML code in the Message window click on <\> button to activate HTML view.



Standard notification message example (in HTML)  

<html>
<body> 
<p>Hi</p> 
<p> You’ve got a new task regarding <b>$activity.name$</b> in your inbox on <b>$site.name$</b>.</p> 
<p>Task: <b>$task.name$</b> in <b>$application.name$</b>.</p> 
<p><a href='$task.links.show$'>Follow this link to show the task.</a></p> 
<p><i>This is an automatic notification message, you cannot reply to it.</i></p>
</body>
</html>



Example variables

Instance variables

$activity.id$
$activity.name$
$activity.description$
$activity.links.show$


Application variables

$application.id$
$application.name$
$application.description$


Workitem (Task) variables

$task.id$
$task.name$
$task.description$
$task.links.show$


E-form fields

$DataID.FieldName$


For a full list of variables see this article.


Reminders


The notification can send up to 3 reminders to the user depending on what you choose in the Reminder drop down. 


3 reminders

  • Every 24 hours (every day at the time at which the task arrived)
  • Once a day (every day at 7 AM CET)
  • Weekly (every week at the day and time at which the task arrived)
  • Monthly (every month at the date and time at which the task arrived)
  • Every Monday (every Monday at 7 AM CET)
  • First every month (first day of every month at 7 AM CET)


1 reminder only

  • On deadline
  • One day before deadline
  • One week before deadline
  • One month before deadline