A published version of a process model can be shared to anyone.
How to enable external web link
1. Open your process model, make sure you have a published or deployed version.
2. Click on the cogwheel in the upper right corner of the modeler to open the Share process settings.
3. Select the tab Sharing.
4. Click on Enable weblink, an url-link is shown. This is the direct link to your process model, copy the link and share your process model
Who can access the process through the web link
Anyone with the link can access the process model through the url or through the pages where you have published the model. The receiver of the link only has to have a web browser to view the process, no additional programs are needed.
The link is unique for the processes and will always show the latest published version of the process.
Note: The process model is not password protected, anyone with the link can access your model.
If you have links or documents connected in the process model, these will be available to the receiver according to the links secondary access settings.
Note: If you have uploaded documents to the process model these documents will be available to anyone with the web link.
If the process is deployed and the receiver of the link has a Process Automation account with the access to start instances for the specific process model, the start event is active and an instance can be started directly from the model. Otherwise the start symbol is shown without the "play" symbol, but other interactive links and documents are still available.
How to disable the use of web link
If you want to remove the ability to access the process model externally through the link, go to Process settings and tick the box Enable weblink. This disables the link instantly for everyone.
When to use an external web link
Use the external web link to share your process models to consumers without Process Automation accounts or show the models on your intranets. Everyone with the url can access the process model with its links and documents according to other secondary access settings.
If you are using AD-sync and SSO for the users who should be able to access the published processes, it is recommended to use the internal process view link, instead of a weblink, which requires a user to log in to Process Automation. This will provide a better control over the permissions of the process, but gives the same seamless experience in the space.
Note: The process view page we refer to is the page you see before you enter Process Studio. An example of a link to the page looks likes this: https://live.barium.se/Spaces/XXXX/Models/View/6f1210c1-d8k4-abcd-bc59-9458e4588db1