You can share processes to specific people or groups within your space on Barium Live to view or collaborate with during the model development. For each user or group you set their permission to steer what they can do in the model.

You can also share a process externally to people who do not have an account on Barium Live so that anyone with the external link can open and view the process model and its content.

How to share a process with users and groups

Use the quick share button in the top right corner in either the modeller tool or on a process page, or click on the button to the left of the quick share to open the Process settings and add users in the permissions section.

Quick share

  1. To share your process click on the arrow to the right in the upper menu, either in the modeller tool or on a process page.

  2. Search for users by specifying an email address, the system will narrow down the search results according to specified letters.

  3. Choose desired one. 
    NOTE: You can add more than one user in this step, and just hover the user and click on remove if you want to remove an added user.

    If you want to enable editing of the model for the invited user tick the first checkbox Allow users to edit the model (this can be changed later on by using the section Manage sharing), and if you want Barium Live to automatically send an email to the invited users letting them know about the invite tick the second checkbox Send notification by email

  4. Click on Share to complete the invite.

Add new user in the Process settings

  1. Open the Process settings through the cob wheel symbol in the top right corner of either the modeller tool or on a process page.
  2. Go to the Permissions tab
  3. Click on Add new user
  4. Browse your user(s), set preferred permissions and click on share

How to share a process externally

Share your process model to external viewers, read the article External web link for process models for more information.

Edit permissions

  1. To edit the permission level for the users and groups that the process has been shared with you can either click on the Manage permissions button found in the quick share dialog (see above) or click on the process settings icon on the top right of either the modeller tool or on a process page.
  2. Click on the Permissions tab
  3. Click on the drop down for each user or group to select the permission they should have for the process.

The permissions available are:

Process permissions

  • View: Lets people see the process.
  • Edit: All the above as well as opening the process in the modeler and making all changes except publishing and deploying.
  • Full control: All the above as well as sharing the process with others, publishing, deploying, deleting and accessing the application configuration settings.

Instances permissions

  • None: No rights to instances, tasks or form information for deployed processes
  • View: Lets people see all ongoing and completed instances, tasks and form data
  • Edit: Lets people see and edit all ongoing and completed instances, tasks and form data

Collaborative Modeling Sessions

If you share your process with another user with the permission edit or full control you both can use the functionality Notes and Collaborate to make the development a lot more collaborative. 

Modeling simultaneously in a Modeling Session is a great feature on Barium Live. Everyone that is allowed to model the process can do so at the same time. Read more about modeling sessions here.