Licenses and License types

To be able to use Barium Live a user need to have a license. There are two different license types:

  • UserAllowed to use all functionality on Barium Live
  • ViewerAllowed to view process models and initiate process instances as a known user


A Contract can contain only User licenses or a combination of User and Viewer licenses. The number of licenses in a contract regulates how many user accounts that can be Enabled at the same time. Disabled user accounts don't consume licenses. 


Add users to contract 

You edit the users in the Contract Management, either you invite users or you add them manually. 

Manually adding users gives the administrator full control over the process for a new account, while the invite feature is good for adding existing Barium Live users to a contract.

NOTE: adding users manually can't be done with users already active on Barium Live. 




How to invite users to contract


  1. Click on Add user and choose Invite users
  2. Write or paste the email address(es) of the user(s) you want to add and write an invitation message, click on Next



  3. Choose which License type and Language the user should have
  4. Optional: Choose the space you want to add the user to. (You can add a user to multiple Spaces) 
  5. Optional: Choose what groups within the Space the user should be member of and give the user permission to functionality by ticking the check-boxes.
  6. Click the Add button. An invitation will automatically be sent to the added user(s) with further instructions. The user will be able to start working in Barium Live as soon as he or she has activated the account.



How to add user manually


  1. Click on Add user and choose Add a new user
  2. Add the details of the user you want to add
  3. Select whether Barium Live should generate a password or if a manually set password should we used. Click on Next
    NOTEIf you choose to generate the password, you must let Barium Live send an automatic notification to the added user with the generated password. 



  4. Choose which License type and Language the user should have
  5. Optional: Choose the space you want to add the user to. (You can add a user to multiple Spaces) 
  6. Optional: Choose what groups within the Space the user should be member of and give the user permission to functionality by ticking the check-boxes. Click on Next



  7. If the password is set manually the notification is optional, not sending it automatically gives the administrator the possibility to distribute the account via any method.
  8. Optional: Edit the message that will be sent to the invited user, click on Next



  9. Check the email adress and click on Add if everything is correct.



View users included in Contract

All users that are included in a Contract are listed in the Contract Management functionality under Users. 
  1. Navigate to the Contract Management functionality 
  2. Choose Users in the left panel menu 
All users listed when the All users filter is chosen are Enabled accounts and consume licenses.


Edit users in Contract

If you need to edit a user account:

  1. Navigate to the Contract Management functionality 
  2. Choose User in the left panel menu 
  3. Choose a user accounts and click Edit user in the Actions column

  4. Make desired changes in the User details



  5. Make desired changes in the Advanced settings



Disable and Enable users in Contract

You can Disable an user account, If you of some reason want to prevent a user to be able to log on to Barium Live

  1. Navigate to the Contract Management functionality 
  2. Choose Users in the left panel menu 
  3. Choose a user accounts and click Disable user in the Actions column

A Disabled user account doesn't consume a license, but is still connected to the contract. You find all Disabled user account by choosing the Disabled filter.