The 2012.3 release brings brand new features focused on the participant end users who perform work in process applications.
A completely new, configurable Task View which can be customized per participant and task makes it possible to create guides and help for the people performing work to ensure that they have everything they need to be able to perform their tasks as fast as possible and with the best possible quality in every step of your process.
We have added the ability to configure deadlines per task and added a new column in lists that allow you to show each tasks deadline date to give you an overview of when work in your process applications are due.
We have worked on improving the performance and loading time in both lists and in the new Task View so that you don't have to sit and wait.
We have made some changes in the Map-to-App flow to make it faster, easier and more intuitive to create process applications. This includes adding some buttons in the Process Application view, added features in the Barium BPMN Modeler and more.
Read all the details in the release below.
1. New Task View
The new Task View is the new way to perform tasks. It brings a brand new and improved design to the task view where all participants in a process edit forms, add files, perform work and choose actions. It has been created to be smarter, easier to understand, faster, and better looking and lighter than the current, old task view.
You can configure each task overview to fit the precise needs of each task in your process and to aide each participant to be able to complete his or her task perfectly every time. The new Task View is a feature that you must activate manually on all your already existing process applications whereas it is activated by default for all the process applications that you create from now on. At any time you can switch between the old and the new Task View.
NOTE! The new Task View must activated in the Application Configuration.
Read all about performing tasks in the new task view
Read all about configuring the new Task View
2. Configure Deadlines on Tasks
You can now configure deadlines on each and every task in a process application. A deadline on a task will indicate for performers and process owners when it is expected that it should be completed. The due date is visible in the new Task View and in lists to give users a complete overview of when it must be completed.
You can configure a deadline to be dynamic. For example that a task is due 2 days after it arrived. Or, that a task is due 3 days before the instance deadline date. Or, that a task is due according to what has been written in a form field.
Read more about Task deadlines and how to use them.
3. Send e-mail to process participants
The Business Component Send E-mail has received a new checkbox; E-mail Participant which, if selected, sends your configured message to the participants that have been configured on the flow object that has the Business Component configured on it. This features increases the capabilities for who to send e-mails to.
To use it, place an Intermediate Message Event in a Lane that you have placed one or more participants on, and add the Business Component Send E-mail to it with the Check Box E-mail Participant is checked, then the e-mail will be sent to the account(s) that have been assigned to the participant.
Read all about using the Business Component Send e-mail.
4. Export all users in your Space to Excel
For those Spaces on Barium Live! that contain many users and where you as a Space Owner want to be able to get an overview over which users are a member of your Space you can now export all users to an Excel spreadsheet. This can sometimes be an easier way to get an overview of all the users and their properties. You can also use the Excel spreadsheet to share with others or to compare information from other data sources.
5. Add a blank Form Template to your model
In the Barium BPMN Modeler Artifacts and Object Templates tab you can now drag-and-drop a new blank form template that can be designed when you create a process application when creating a new process application. You no longer have to create a process model, publish it, create a process application, create a form, remodel your process and add the created form.
Now it's more straight forward: Create a process model, drag-and-drop an empty form template to your model, create a process application, open the empty form template and create the fields for the form and run your process with the new form in it.
The new Map-to-App process is easier, more logical and saves you clicks when creating and updating process applications.
Read all about creating process applications the new way.
5. New Start Guides for new users
We have implemented easy-to-understand start guides which show up automatically for all new users on Barium Live! that register themselves via the web site. The start guide guides users through the different aspects of Barium Live! and shows some real examples of process models, process applications, lists, task views and links to the Wiki. The start guide is available to all by clicking on the question mark in the grey ribbon.
Changes from previous version
1. Barium BPMN Modeler changes
The tab Process Data Objects is now called Data Objects, we felt that the word Process was unnecessary.
The tab Object Templates has been renamed to Form Templates to make it easier to understand what the tab is for.
There is a new artifact in the Artifacts palette called Form Template which adds a new, blank form template to your process model that you can edit, add form fields to when creating a process application from your process model. Simply drag-and-drop it to your process model like any Form Template.
2. New Map-to-App changes
The button Create Process Application is now visible even for process models that have not yet been published.
Barium Live! will automatically publish the process model for you if you create a process application from it and it has not yet been published. It saves you a couple of clicks every time you want to create a new application.
The button Application Control, found on the Process Application view has been removed and it's contents has been moved into the button Application Configuration.
Application Control used to be the place where you managed participants, upgraded and downgraded your application or stopped and started your application.
All these features have now been moved into the Application Configuration view so that all the Application Configuration features now can be found in one single place instead of having the features divided under two different buttons.
The Application Configuration view has been updated to be easier to understand and to contain all the configuration for an application in one single place. In the old version there were some features in Application Configuration and others in Application Control.
Now everything is in one place and the most common actions are available to you immediately.